Receptionist (Part-Time)

RECEPTIONIST (Part-Time)

JOB SPECIFICATION

Grade: Support Grade B

Salary Range: £13,155 - £20,437 (pro-rata)

Unit / Department: Human Resources/Organisational Development and Training Department (OD&T)

Reporting to: Department Manager

JOB PURPOSE:

To support the Organisational Training and Development function based at Naver Business Centre, Thurso

Staff management responsibilities: No

Budget management responsibilities: No

ACCOUNTABILITIES:

1. General reception duties, including welcoming clients and maintaining visitors’ book.
2. Dealing with telephone enquiries as appropriate
3. Management of correspondence
4. Responsible for booking and arrangement of meeting rooms
5. Input, maintenance and retrieval of information from electronic databases and existing systems including Word, Excel, Lotus Notes and SAP
6. Preparation of course material and handouts
7. Provision of general administration duties as required, including distributions, photocopying and document control.

 

Other Features: None

 

PERSON SPECIFICATION

EXPERIENCE:

Experience of working as part of a team is desirable but not essential.

SKILLS/ABILITIES

General:
• A professional and customer-orientated approach is essential.
• IT literate.
• Ability to work without direct supervision
• Willingness to start work at 7.30 am daily in order to provide cover


 

BEHAVIOURAL STYLE:

Sound interpersonal skills and ability to communicate effectively.

Date Prepared: March 2009

 

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